The Process of Searching for, Bidding and Buying Properties
• Property List:
First, you must obtain a PROPERTY LIST to identify and search for properties that you may be interested in. There are three ways to get one of our lists:
A PDF copy of the PROPERTY LIST
can be viewed, printed or downloaded from this web site on the DOCUMENTS & INFORMATION
page (viewing the list in this manner will give you the most current and up to date information)
2. A paper copy of the PROPERTY LIST may be purchased for $2.00 at the ACCDC office (please note that paper lists could be a bit out of date and may not contain the most current information)
3. The ACCDC office has a computer kiosk in the waiting room area for the public to use to view the ACCDC web site and the PROPERTY LIST. Other helpful information can also be viewed. Paper is available at the kiosk for you to write down notes, addresses, etc.
We encourage buyers to drive by the properties they think they may be interested in to get a first impression of the condition of the lot and house, the neighborhood, etc. to determine if they want to proceed further.
• Authorization to Access Structure:
When you find a property with a house or building that you are interested in possibly making a bid on, we recommend that you inspect the interior to make an assessment of the condition of the structure and the financial obligation that you may be undertaking. To get an authorization form, come into our office during business hours to see one of our managers:
You must present a valid driver's license or an approved form of photo ID to receive authorization
You may receive authorization for up to two (2) houses at a time
The authorization form will allow you to legally enter the interior of the houses indicated on your form and will be good for up to three (3) days
Only adults ages 18 or older may enter a house or building
Make sure you have your authorization form with you when you enter a house or building
The ACCDC does not have keys for any properties, so you must get into the house on your own - tools may be required to carefully remove a board, etc. to get in
DO NOT damage anything or remove anything from the property
You must secure the house or building upon leaving - failure to do so may result in charges billed to you
• Minimum Bid Amount:
property has a Minimum Bid Amount listed that is based on a formula calculated by the Allen County Tax Calculator system:
- Only those bids made at this amount or higher will be accepted
- The Minimum Bid Amount is NOT negotiable
• Make Your Bid / Earnest Money Deposit:
When you determine that you would like to make a bid on a property, you will need to meet with one of our managers who will write up your bid:
- You must present a valid driver's license or an approved form of photo ID to make a bid.
- Please be prepared to submit an earnest money deposit in the amount of your full bid price.
- Cashier's Check, Money Order or cash are the only accepted forms of payment.
- We DO NOT accept personal checks, credit cards or any other form of payment.
- $5 Transaction Fee: this is a non-refundable fee that is due for each bid made. Payment must be separate from your bid payment.
- $28 Closing Costs are due for each bid made: $10 State Filing Fee (refunded if bid is not accepted), $18 Recording Fee (refunded if bid is not accepted). The $28 payment can be included or made separate from your bid payment, but must be made at the time you place your bid.
- All bids are kept confidential - we DO NOT share bidder's bid amount or identity with anyone
- IMPORTANT: You are potentially bidding against other bidders for your property, so make your HIGHEST AND BEST OFFER at the time you make your bid
• Two-Week Bid Period:
From the time that the first bid is made on a property, a two-week time period begins where other interested bidders may also have the opportunity to make their bid on that same property. At the end of the two-week bid period, all bids will be reviewed and we will enter into a sales agreement with the most acceptable bid:
Bids close at 3:00 PM on the business day (Tuesday, Thursday or Friday) prior to the established two-week bid expiration date
Bids that expire on a Tuesday will close the prior Friday at 3:00 PM
Bids that expire on a Thursday will close the prior Tuesday at 3:00 PM
Bids that expire on a Friday will close the prior Thursday at 3:00 PM
Holidays may affect these dates
All bids will be kept confidential and all parties will be treated fairly
Unsuccessful bidders will be notified and a refund check will be available for pick-up at the service counter within a couple of days
refund checks can be cashed free of charge at the WELLS FARGO
downtown location at 111 E. Wayne Street (NE corner of Wayne & Calhoun Streets)
The successful bidder will be notified and invited back to the office to finalize the sale
• Finalize the Sale:
As the successful bidder, you must meet with one of our managers to complete and sign an Indiana Sales Disclosure form. We will issue you a SOLD sign at that time; however, the sale of the property is NOT final until you receive the property deed made out in your name. A Quitclaim Deed will be issued, which may take up to 30 to 45 days following the submittal of your documents. After you receive your deed, then the sale is considered closed, and the property is legally yours. Congratulations!
IMPORTANT: DO NOT invest any money or make any improvements to your property until you receive the deed, making the property legally yours.
QUITCLAIM DEED: You will receive your Quitclaim Deed in the mail which will look like the sample document below. Place cursor over picture to see a larger image:
• SCAM WARNING: Your Quitclaim Deed with your name, mailed to you from the ACCDC, is your official and legal document of record showing legal ownership of your property. Beware of any other organization, such as National Record Service, Inc., who may send you information implying that you need to pay a fee to them in order to receive an "official" or "certified" deed. That is NOT true. Place cursor over picture to see larger image: